News and updates
New implementing acts, guidelines and positions from supervisory authorities — and what they mean in practice.
What is VAT on hotel stays abroad?
Hotel invoices from abroad often contain the largest single VAT item from a business trip — sometimes enough to reach the annual threshold in just one trade fair week.
Read more →What happens if I don't claim a refund of VAT on fuel abroad?
Anyone who leaves foreign VAT on fuel gets no penalty and no additional tax — the amount simply disappears, silently and permanently, after the deadline.
Read more →VAT on fuel abroad: what is different per refund country?
Not every EU country treats fuel receipts the same way: the percentage that is refunded, exclusions for passenger vehicles, and rules per fuel type vary by refund country.
Read more →Can I claim back VAT on fuel purchased abroad myself?
You can claim back VAT on fuel purchased abroad through the Dutch Tax Authority's portal, but the administrative burden grows quickly once you start refuelling in multiple countries. This article shows where doing it yourself becomes impractical and outsourcing makes sense.
Read more →What changes this year regarding VAT on fuel abroad?
The rules governing VAT on fuel purchased abroad are not fixed permanently: countries that process refund requests adjust thresholds and conditions annually. This article explains what typically changes and who needs to be aware of it.
Read more →What is the most common mistake with VAT on fuel abroad?
Most rejections and corrections on fuel VAT do not arise from a forgotten receipt, but because entrepreneurs claim the full amount for a passenger car while many countries impose a limitation on this.
Read more →What documents do you need for VAT on fuel abroad?
Fuel often has stricter billing requirements than hotels or trade fairs. An overview of the documents that are needed and why the threshold is lower here.
Read more →How long does it take to get VAT refunded on fuel from abroad?
The directive sets fixed deadlines for VAT refunds on fuel purchased abroad, but in practice the processing time often exceeds that minimum.
Read more →How much VAT on fuel abroad can you recover?
The amount you recover on foreign fuel receipts depends on the VAT rate in that country, the type of vehicle and the rules that the country where you claim the refund sets for fuel.
Read more →Does VAT on fuel abroad also apply to your business?
Not every entrepreneur who refuels abroad can reclaim the VAT. This article explains which three conditions determine whether the scheme applies to your business.
Read more →What is VAT on fuel abroad and why does every receipt count?
Fuel is the cost category with the lowest invoice threshold within EU VAT recovery: while many other costs only count from a certain amount onwards, virtually every receipt counts for fuel purchases.
Read more →What happens if I don't request VAT refunds from Italy?
Not requesting a refund incurs no penalty, but the amount is forfeited permanently and the costs of travel, accommodation and trade fairs in Italy remain unnecessarily high.
Read more →Reclaiming VAT from Italy: what differs by refund country?
Directive 2008/9 applies across the entire EU, but each refund country sets its own details. This article shows where Italy deviates from other countries and what that means for your application.
Read more →Can I request VAT refund from Italy myself?
You can submit it yourself, since the portal is open to every Dutch entrepreneur. Where it becomes difficult is understanding the Italian response, monitoring deadlines and responding in time within the four-month window.
Read more →Reclaiming VAT from Italy: what changes this year?
An overview of what remains stable when reclaiming VAT from Italy, what can change annually, and for whom that difference is actually noticeable.
Read more →What is the most common mistake when reclaiming VAT from Italy?
Most rejections in Italian VAT refunds do not arise from fraud, but from an incorrect expense category, incomplete invoice, or missed response deadline. This article explains where things go wrong.
Read more →What documents do you need to reclaim VAT from Italy?
An overview of the documents required to reclaim Italian VAT, and why the invoice itself always remains mandatory — even for small amounts.
Read more →How long does it take to reclaim VAT from Italy?
The directive sets a fixed main deadline, but in Italy, practice often extends this through additional requests and incomplete files.
Read more →What does it cost to reclaim VAT from Italy?
No subscription and no upfront costs: when reclaiming VAT from Italy, you only pay a percentage of what the refund country actually grants.
Read more →Can I reclaim VAT from Italy for my business?
Not every Dutch entrepreneur with Italian receipts can reclaim that VAT. This article explains when it does and when it doesn't apply to your business.
Read more →What do I need to know about reclaiming VAT from Italy?
When reclaiming VAT from Italy, everything revolves around the invoice: without a valid document, a cost item does not count, regardless of how small the amount is.
Read more →What happens if I don't reclaim VAT from France?
If you don't reclaim the French VAT on fuel, hotels or trade fair costs, you lose that money permanently on 1 October of the year following the year in which you incurred the costs. No penalty, but a missed refund.
Read more →Reclaim VAT from France: what exactly differs per refund country?
France does not set the rules of the EU refund itself, but does apply its own deduction rules to what you submit — and that is precisely why a French refund works differently than a German or Belgian one.
Read more →Can I arrange VAT refunds from France myself?
You can always arrange VAT refunds from France yourself, but it involves portal work per period that mainly pays off if you use it regularly. This article shows where doing it yourself becomes impractical and outsourcing begins.
Read more →What changes this year in VAT refund requests from France?
The EU directive itself is fixed, but the practical requirements France sets for a refund request can shift annually. This article explains where you'll notice that first and how to keep up with it effortlessly.
Read more →What is the most common mistake when reclaiming VAT from France?
The most common mistake is assuming that all VAT will be returned to the receipt. France has its own restrictions per cost type, and those who do not check them will partly see requests rejected.
Read more →What documents do you need to reclaim VAT from France?
An overview of the documents required to reclaim French VAT, with special attention to toll costs: an expense category that is often overlooked but quickly adds up.
Read more →How long does VAT recovery from France take?
The official processing period is four months, but in practice a refund from France often takes longer — especially if the French tax authority asks for additional information.
Read more →What does it cost to reclaim VAT from France?
Reclaiming VAT from France costs no subscription at vatea.eu, but a percentage of what is actually paid out — here you can read where that amount comes from and what determines it.
Read more →Can I claim VAT refunds from France for my business?
Not every business that operates with France is eligible for French VAT refunds. This article explains which situations are and are not covered.
Read more →What is VAT reclaim from France?
Fuel, accommodation or tolls in France for business purposes? You can reclaim French VAT on these costs — tolls often add up faster than entrepreneurs expect.
Read more →What happens if you don't claim VAT refunds from Belgium?
Anyone who takes no action on Belgian VAT for fuel, accommodation or trade fairs incurs no penalty, but the amount is lost permanently. This article describes what concretely happens if you let it slip.
Read more →Reclaiming VAT from Belgium: what is different per refund country?
Belgium is the most commonly used refund country for Dutch entrepreneurs, but applies its own rules on what is and is not deductible. This article explains why a request from Belgium cannot be compared one-to-one with a request from another EU country.
Read more →Can I request VAT recovery from Belgium myself?
You can submit to the Belgian tax authority yourself, provided you keep track of the Dutch portal, Belgian requirements and follow-up yourself. This article shows where the line lies between doing it yourself and outsourcing.
Read more →Is there a change this year in VAT refunds from Belgium?
The rules for VAT refunds from Belgium do not often change in essence, but the details per cost category and the requirements for supporting documents are regularly updated. This article explains where you can find this information and for whom it makes a difference.
Read more →What is the most common mistake when reclaiming VAT from Belgium?
The most common mistake is that entrepreneurs reclaim VAT on costs that Belgium itself excludes from deduction, such as restaurant costs and vehicle use. This article explains why this happens and how to avoid it.
Read more →What documents do you need to reclaim VAT from Belgium?
An overview of the documents required to reclaim Belgian VAT: from the invoice itself to proof of business purpose for day trips without overnight stays.
Read more →How long does it take to get VAT back from Belgium?
The official decision period for a Belgian VAT refund request is four months, but in practice this often extends due to additional questions or an incomplete request. This article explains where the delay usually occurs.
Read more →What does VAT recovery from Belgium cost?
No subscription and no upfront payment: when recovering VAT from Belgium, you only pay a percentage of what Belgium actually grants you, and that amount depends on a few concrete factors.
Read more →Can I reclaim VAT from Belgium for my business?
Not every entrepreneur who fills up with fuel, stays overnight, or makes purchases in Belgium is eligible for a refund. This article explains which characteristics of your business determine whether or not it applies to you.
Read more →What should I know about reclaiming VAT from Belgium?
The basis of VAT recovery from Belgium: which expenses qualify, why day trips without overnight stays are already sufficient, and in which languages a request will be accepted.
Read more →What happens if you don't arrange a VAT refund claim from Germany?
Not claiming a refund incurs no fine or back assessment, but the amount lapses silently and permanently. This article describes what happens exactly if you let the German VAT on fuel, hotels and trade fairs go unclaimed.
Read more →Reclaiming VAT from Germany: do the same rules apply in other EU countries?
The Directive is the same for all EU Member States, but each refund country sets its own thresholds, documentation requirements and eligible expense categories. This article shows how Germany differs from other countries.
Read more →Can I reclaim VAT from Germany myself?
You can request German VAT refunds directly through the tax authority's portal, but it requires time, language skills and discipline every quarter. This article outlines what you can do yourself and when outsourcing makes more sense.
Read more →Will there be changes this year to reclaiming VAT from Germany?
The framework for VAT refund from Germany is established in European regulations, but the practical requirements per country are updated periodically. This article explains what you need to pay attention to and where you can find the current status.
Read more →What is the most common mistake when reclaiming VAT from Germany?
Most rejections are not due to an incorrect receipt, but because a request is completed too late, submitted in fragmented batches, or with an incorrect business use percentage. This article outlines the four recurring errors.
Read more →What documents do you need to claim VAT refunds from Germany?
An overview of what a German invoice or receipt must contain to qualify for refund, and why fuel, hotels and trade fairs require the same basic information.
Read more →How long does it take to get German VAT refunded?
The directive sets fixed deadlines for assessing a refund request, but in practice the processing time often extends due to incomplete applications and additional inquiries from the German tax authorities.
Read more →What does it cost to claim VAT back from Germany?
No subscription and no upfront costs: when reclaiming German VAT you only pay a percentage of what is actually paid out. This determines the amount.
Read more →Does VAT recovery from Germany also apply to my business?
Not every Dutch entrepreneur who pays VAT in Germany can claim it back. This article explains which conditions apply and when the procedure is not right for you.
Read more →Reclaiming VAT from Germany: what falls under fuel, hotels and trade fairs?
Germany is the largest neighboring market for Dutch entrepreneurs where foreign VAT remains unclaimed. This article sets out which costs are typically eligible there and where the limits lie.
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